ICD-10-CM/PCS Coordination and Maintenance Committee Meetings (Sept. 23-24)

CMS is hosting ICD-10-CM/PCS Coordination and Maintenance Committee meetings in September to provide a public forum to discuss proposed code changes to the ICD-10-CM and ICD-10-PCS. The meeting scheduled for September 23 will address procedure code issues, while the September 24 meeting is devoted to diagnosis code issues.

HHS Officially Sets October 1, 2015 Date for ICD-10 Implementation

HHS has published a final rule that makes official the October 1, 2015 compliance date for the International Classification of Diseases, 10th Revision, Clinical Modification (ICD-10-CM) and the International Classification of Diseases, 10th Revision, Procedure Coding System (ICD-10-PCS). HHS had previously intended to transition from ICD-9 to ICD-10 on October 1, 2014, but the Protecting Access to Medicare Act of 2014 prevents HHS from adopting ICD-10 prior to October 1, 2015.

CMS Proposes Discontinuing 2 HCPCS Codes under New Demonstration

As recently announced, CMS is conducting what it describes as a “limited demonstration” of an internet-based notice and comment mechanism on internally-generated requests to discontinue Level II HCPCS codes.   CMS has just released details regarding the first two HCPCS codes it is proposing to remove under this process:

  • A7042 Implanted Pleural Catheter, Each.  CMS rationale:  the catheter is included in the procedure and therefore a separate code is unnecessary.
  • A9586 Florbetapir f18, diagnostic, per study dose, up to 10 millicuries.  CMS rationale:  HCPCS code A9599 “Radiopharmaceutical, Diagnostic, for beta-amyloid positron emission tomography (pet) imaging, per study dose” adequately describes this product.

CMS will accept public comments on the proposed HCPCS discontinuations until July 21, 2014.  Comments should be submitted to hcpcs@cms.hhs.gov, and include the following text in the subject line:  “COMMENT RE: DISCONTINUATION OF CODE _____.” 

CMS Announces New Public Comment Process on Requests to Discontinue HCPCS Codes

CMS has announced what it is describing as a “limited demonstration” of an internet-based notice and comment mechanism on requests to discontinue Level II HCPCS codes. The internet-based process would apply to HCPCS discontinuation requests that are generated by CMS based on national program operating needs, and that are not the subject of other notice and comment mechanisms and that are not replaced by other or new codes. CMS contends that this “demonstration” will enhance transparency by providing the public with advance notice and comment opportunity regarding internal decisions to discontinue HCPCS codes. CMS reserves the right to make immediate changes without notice (and take comments afterwards) if it believes there is a national program operating need to do so. The first year of the demonstration will be conducted in the current 2014/2015 HCPCS coding cycle. CMS will publish summaries of internal requests to discontinue permanent level II HCPCS codes by July 1, 2014, and CMS will accept public comments until July 21, 2014.

CMS Extends Partial ICD-9-CM and ICD-10 Code Freeze to Reflect Transition Delay

CMS has announced that it is extending its partial ICD-9-CM and ICD-10 code freeze to reflect enactment of legislation (the Protecting Access to Medicare Act of 2014) that prevents the agency from adopting ICD-10 prior to October 1, 2015. Under the new schedule, on October 1, 2014 there will be only limited code updates to both the ICD-9-CM and ICD-10 code sets to capture new technologies and diseases. On October 1, 2015 (the new compliance date for ICD-10 reporting), there will be only limited updates to ICD-10 code sets to capture new technologies and diagnoses; there will be no updates to ICD-9-CM since it will no longer be used for reporting. On October 1, 2016, regular updates to ICD-10 will begin.

CMS Public Meeting on Clinical Lab Codes (July 14)

CMS is holding a public meeting on July 14, 2014 to receive comments on the appropriate basis for establishing payment amounts for new or substantially revised HCPCS codes being considered for Medicare payment under the clinical laboratory fee schedule for 2015. The meeting also provides a forum for those who submitted reconsideration requests regarding final determinations made last year on new test codes.

CMS Sets Dates for 2014 HCPCS Public Meetings

CMS has announced that it is holding series of meetings in May and June to discuss pending application for the 2015 Healthcare Common Procedure Coding System (HCPCS) update. The dates are as follows:

  • May 20 & 21, 2014 -- Drugs/Biologicals/Radiopharmaceuticals/Radiologic Imaging Agents
  • May 28, 2014 -- Supplies and Other
  • June 3, 2014 -- Durable Medical Equipment (DME) and Accessories; and Orthotics and Prosthetics (O&P).

Additional information, include preliminary coding determinations, will be posted in advance of each meeting.

2014 HCPCS Update Posted

CMS has released the 2014 update to the Healthcare Common Procedure Coding System (HCPCS) files, which include the Level II alphanumeric HCPCS procedures and modifiers, long and short descriptions, and applicable Medicare administrative, coverage, and pricing data.

Applications for 2015 HCPCS Codes Due Jan. 3, 2014

The deadline for applications for new Healthcare Common Procedure Coding System (HCPCS) codes to be considered for the 2015 update is January 3, 2014. A copy of the application and other details about the process are available here

CMS Expects Delay in Release of 2014 HCPCS Update and Final Coding Decisions

In addition to delaying the CY 2014 Medicare payment update final rules, CMS has announced that the partial government shutdown is expected to impact completion of the CY 2014 HCPCS coding update. CMS intends to publish the 2014 HCPCS Annual Update file by November 27, 2013 (based on the timing of the final rules), with new HCPCS codes effective January 1, 2014 unless otherwise specified. Final decisions on HCPCS coding applications will be mailed to individual applicants to coincide with the publication of the HCPCS annual update. 

CMS Finalizes Hospice Policies, Rates for FY 2014

CMS published a final rule on August 7, 2013 that updates Medicare hospice reimbursement and related policies for FY 2014, which begins on October 1, 2013. The final rule increases Medicare hospice payments by 1.0% compared to FY 2013 rates, but down slightly from the 1.1% increase anticipated in the proposed rule. Specifically, CMS is increasing hospice per diem rates by 1.7% (reflecting a 2.5% market basket increase that is reduced by 0.8 percentage points due to ACA adjustments), but this update is partially offset by a 0.7 percentage point cut resulting from the use of updated wage data and continued phase-out of the wage index budget neutrality adjustment factor (as set forth in prior rulemaking). CMS is also finalizing its clarification of ICD–9–CM coding guidelines and CMS’s expectations for diagnosis reporting on hospice claims, especially regarding the use of nonspecific symptom diagnoses. CMS instructs hospice providers to use the most definitive, contributory terminal illness as the principal diagnosis, with additional diagnoses included on the claim. CMS provides that “debility” and “adult failure to thrive” may not be used as principal hospice diagnoses on the claim; such claims will be returned to the provider for more definitive coding. However, in response to comments regarding the need for additional time to implement these coding clarification changes within provider software systems, CMS will delay returning claims to providers until October 1, 2014 (which coincides with the transition to ICD-10-CM).

CMS also adopted revisions to its hospice quality reporting requirements. By way of background, under the ACA, hospices that fail to meet quality reporting requirements will receive a 2 percentage point reduction to their market basket update beginning in FY 2014. In 2013, hospices began reporting data on two quality measures (a pain management measure and a structural measure on participation in a Quality Assessment and Performance Improvement Program) for the FY 2014 payment determination. Beginning with the 2016 payment determination, CMS is eliminating these two measures and replacing them with a standardized patient-level data collection instrument called the Hospice Item Set (HIS). Hospices must complete the HIS at admission and discharge on all patients admitted to hospice effective July 1, 2014. The final rule also discusses, among other things, CMS’s plans to require the use of a Hospice Experience of Care Survey beginning in 2015 for the FY 2017 payment determination, and CMS’s efforts to reform the hospice payment framework. Further, the rule provides that CMS will update future hospice per diem rates through an annual rule or notice, rather than solely through a subregulatory Change Request, as CMS has previously done.

CMS Call: ICD-10 Basics (Aug. 22)

On October 1, 2014, the ICD-9 code sets used to report medical diagnoses and inpatient procedures will be replaced by ICD-10 code sets. CMS is hosting a call on August 22, 2013 to discuss the upcoming transition.

CMS to Host July 10, 2013 Meeting on New Clinical Laboratory Test Payment Determinations

CMS has announced that it is hosting a July 10, 2013 public meeting to receive comments and recommendations on the appropriate basis for establishing payment amounts for new or substantially revised HCPCS codes being considered for Medicare payment under the clinical laboratory fee schedule for calendar year 2014. The deadline for registration of presenters and submission of presentations is June 28, 2013. CMS intends to publish its proposed determinations for new and reconsidered codes for CY 2014 by early September; comments on those proposed determinations will be accepted until September 27, 2013.

CMS Meeting on Billing and Coding with Electronic Health Records (May 3)

On May 3, 2013, CMS and the Office of the National Coordinator for Health Information Technology (ONC) are hosting a meeting to discuss electronic health records, the increase in code levels billed for some Medicare services, and appropriate coding in an increasingly-electronic environment. The meeting, which is aimed at providers, health information technology vendors, and other interested stakeholders, will address issues such as the impact of EHRs on high quality clinical care, provider efficiency and coding, and coding challenges and opportunities facing various groups, including hospitals and clinicians. Attendees may participate in person, via telephone, or web streaming.  Registration is required.

CMS Call on Transitioning to ICD-10 in 2013 (April 18)

An April 18, 2013 CMS provider call will focus on the transition to the ICD-10 code set, including implementation planning and preparation strategies. 

GAO Report Targets MA Risk Score Adjustment Formula

The GAO has issued a report on the methodology CMS uses to calculate a risk adjustment for Medicare Advantage (MA) plans, updating an analysis in provided in January 2012. The GAO previously reported that differences in diagnostic coding between MA plans and Medicare FFS resulted in inaccurately-high MA risk scores and excessive payments to MA plans. While CMS made an adjustment for coding differences in 2010, the GAO concluded that the adjustments were insufficient. Based on an analysis of two years of data available since the GAO completed its analysis for the January 2012 report, the GAO found that the cumulative impact of coding differences on risk scores increased from 2010 through 2012, and that CMS's adjustment to risk scores to account for diagnostic coding differences was too low. The GAO estimates that as a result, at least $3.2 billion in excess payments were made to MA plans over three years. The GAO continues to recommend that CMS update its methodology to more accurately account for differences in diagnostic coding between MA plans and Medicare FFS. 
 

CMS Offers Tips and Timelines for ICD-10 Implementation

In preparation for the October 1, 2014, ICD-10 code set implementation date, CMS has posted a variety of ICD-10 checklists and planning timelines for provider practices, hospitals, and payers.  CMS also has outlined suggested steps for ensuring a smooth transition to ICD-10 and preparing for potential cash-flow disruptions from claims processing delays. For instance, CMS encourages providers to process ICD-9 transactions before the October 1, 2014 deadline “to avoid facing a major backlog.”

CMS Announces Dates for 2013 HCPCS Public Meetings

CMS is holding series of meetings in May and June 2013 to discuss preliminary determinations for applications for new Healthcare Common Procedure Coding System (HCPCS) codes for the 2014 update. The following are the 2013 public meeting dates:

  • May 8 and 9, 2013 -- Drugs/Biologicals/Radiopharmaceuticals/Radiologic Imaging Agents
  • May 29, 2013 -- Supplies and Other
  • June 4, 2013 -- Durable Medical Equipment and Accessories & Orthotics and Prosthetics

Draft agendas, including a summary of each request and CMS’s preliminary decision, are expected to be posted on the HCPCS web site at least 4 weeks before each meeting.

ICD-9-CM Coordination and Maintenance Committee Meeting (March 5, 2013)

This post was written by Nancy Sheliga.

On March 5, 2013, the ICD-9-CM Coordination and Maintenance Committee is holding a public forum to discuss proposed code changes to the ICD-9-CM and ICD-10-CM/PCS code sets. As previously reported, CMS has scheduled implementation of the ICD-10-CM/ICD-10-PCS code sets for October 1, 2014. Accordingly, only limited code updates to capture new technologies and diseases will be considered to the ICD-9-CM and ICD-10 code sets during the March 5th meeting (regular updates to ICD-10 are scheduled to begin October 1, 2015). Both procedure and diagnosis code issues will be reviewed at the meeting. The meeting will be held at CMS headquarters in Baltimore, with phone conference lines and webcast broadcasting also expected to be available. Registration will close on February 22 or when the auditorium’s seating limit has been reached, whichever comes first.

CMS Issues Final 2013 Clinical Lab Payment Determinations

CMS has posted the final 2013 new and reconsidered clinical laboratory fee schedule test codes, including final payment determinations (crosswalk or gapfill).

Older Entries

November 12, 2012 — CMS Releases 2013 HCPCS Update

October 15, 2012 — CMS Outlines New ICD-9/ICD-10 Code Set Update Schedule

September 24, 2012 — CMS Call: Preparing Physicians for ICD-10 Implementation (Oct. 25)

September 5, 2012 — HHS Adopts Unique Health Plan Identifier, Delays Implementation Date for ICD-10

May 29, 2012 — CMS Schedules July 16-17 Meetings on 2013 Medicare Clinical Lab Fee Schedule Updates

April 23, 2012 — HHS Proposes Unique Health Plan Identifier, Delays Compliance Date for ICD-10

February 28, 2012 — HHS Announces Intent to Delay ICD-10 Compliance Date

February 24, 2012 — CMS 2012 Public Meetings on HCPCS Applications

February 8, 2012 — CMS Call: Medicare FFS Implementation of HIPAA Version 5010 and D.0 Transaction Standards (Feb. 16)

December 13, 2011 — CMS Posts 2012 ICD-10-CM Code Update

November 14, 2011 — CMS Resources on Transitions to HIPAA 5010 Transaction Standards/ICD-10

November 14, 2011 — CMS Transmittal on 2012 Update to DMEPOS Fee Schedule

October 31, 2011 — CMS Releases 2012 HCPCS Update

October 27, 2011 — CMS Call on ICD-10 Implementation Strategies and Planning (Nov. 17)

October 27, 2011 — CMS Call on SNF PPS MDS 3.0 and RUG-4 (Nov. 3)

August 29, 2011 — CMS Provider Call on Medicare FFS Implementation of HIPAA Version 5010 and D.0 Transactions (Aug. 31)

July 13, 2011 — CMS Call: ICD-10 Implementation Strategies for Physicians (Aug. 3)

June 24, 2011 — CMS Schedules Meeting on Clinical Lab Code Payments/Genetic Test Codes for 2012 (July 18, 2011)

May 13, 2011 — Comment Opportunity on Revised HCPCS Applications

May 11, 2011 — CMS Forum on 2011 Physician Quality Reporting System and Electronic Prescribing Incentive Programs: ICD-10 Conversion (May 26)

April 27, 2011 — CMS ICD-10 Conversion Activities National Provider Teleconference (May 18)

March 2, 2011 — CMS Meetings on New HCPCS Applications (May-June 2011).

January 4, 2011 — CMS to Host National Call on "Preparing for ICD-10 Implementation in 2011" (Jan. 12, 2011)

October 29, 2010 — Partial Freeze in ICD-9-CM, ICD-10-CM and ICD-10-PCS Codes

September 17, 2010 — CMS Guidance to States on ACA Hospice Care, Medicaid Coding Provisions

August 24, 2010 — ICD-10 Implementation in a 5010 Environment Follow-Up Provider Call (Sept. 13, 2010)

July 28, 2010 — ICD-10 Crosswalk Revisions Meeting (Sept. 15-16, 2010)

June 5, 2010 — CMS Call on "ICD-10 Implementation in a 5010 Environment" (June 15)

March 9, 2010 — Introduction to ICD-10-CM Provider Call (March 23, 2010)

February 26, 2010 — 2010 HCPCS Public Meetings Announced

November 10, 2009 — CMS Call on ICD-10-CM/PCS MS-DRG Conversion Project (Nov. 19)

November 2, 2009 — CMS Releases 2010 HCPCS Update

October 15, 2009 — HCPCS Coding Applications Due January 4, 2010

June 23, 2009 — CMS Meeting on NPWT Coding

April 30, 2009 — 2011 HCPCS Update Application Form, Deadline Announced

April 20, 2009 — ICD-10-CM/PCS Implementation (May 19, 2009)

March 19, 2009 — No Delay in HIPAA Code Set/Standard Rules

March 2, 2009 — ICD-9-CM Coordination and Maintenance Committee Meeting (March 11-12, 2009)

February 27, 2009 — 2009 HCPCS Meeting Dates Announced

January 27, 2009 — Implementation of ICD-10 Coding

December 16, 2008 — HCPCS Applications Due Jan. 5, 2009

November 17, 2008 — 2009 HCPCS Code Update

October 7, 2008 — Medicare Medically Unlikely Edits Announced

September 26, 2008 — ICD-10-CM/PCS Conference Calls